Search Jobs

Are you seeking an opportunity to launch your professional career? If so, we invite you to explore our exciting opening for a Billing and Collections Coordinator at a prominent global media production company.

As a vital member of the Pittsburgh team, the Billing and Collections Coordinator will report to the AR Manager and work closely with another AR Specialist. This hybrid role offers the flexibility to work from home one day a week, along with flexible office start times.

We are looking for a detail-oriented individual who will be responsible for managing the company's receivables, ensuring accurate billing and prompt collection of payments.

Key Responsibilities:

Invoicing and Billing:

• Create and send invoices to clients in a timely manner.
• Ensure all invoices are precise and reflect the agreed-upon terms and conditions.
• Monitor outstanding balances and follow up with clients regarding payment status.

Collections:

• Monitor accounts to identify overdue payments.
• Initiate collection efforts through emails, phone calls, and letters.
• Negotiate payment plans or arrangements with clients when necessary.

Account Reconciliation:

• Reconcile accounts receivable ledger to ensure accurate and proper posting of all payments.
• Resolve payment discrepancies and disputes in a professional manner.

Reporting:

• Prepare and present regular reports on the status of accounts receivable to management.
• Offer insights and analysis on collection performance and aging reports.

Customer Relations:

• Maintain positive relationships with clients and address their inquiries about billing and payments.
• Collaborate closely with the sales and customer service teams to resolve any issues impacting receivables.

Compliance and Record-Keeping:

• Ensure compliance with company policies and relevant regulations.
• Maintain accurate and up-to-date records of all transactions.

Qualifications:

• Preference for a Bachelor's degree in Accounting, Finance, or a related field, although not required.
• Prior experience of at least 1 year in accounts receivable or a similar financial role is preferred.
• Familiarity with accounting software and Microsoft Office Suite, especially Excel, is necessary.

Skills:

• Exceptional attention to detail and strong organizational skills.
• Excellent communication and negotiation abilities.
• Ability to work independently and collaboratively in a team.
• Strong problem-solving skills and the ability to handle disputes professionally.

Preferred Qualifications:

• Experience with ERP systems.
• Knowledge of relevant accounting standards and regulations.