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CEO Executive Assistant (Fortune 100 - Building Equipment Contractor)

📍 On-site | Glendale, WI

Who We Are

We are a global leader in smart, healthy, and sustainable building solutions. Since 1885, we’ve led the way in transforming the spaces where people live, work, learn, and play. With a deep legacy of innovation and expertise, we offer the industry’s most comprehensive portfolio of building products, technologies, software, and services.

At the heart of our mission is the belief that smarter buildings lead to safer, more comfortable, and energy-efficient environments. We help organizations stay focused on their purpose while advancing sustainability, reducing waste, and accelerating progress toward carbon neutrality. With 75% of our new product R&D invested in climate-related innovation, we are on track to achieve net-zero carbon emissions by 2040.

What You Will Do

As the Executive Assistant to the CEO, you will serve as a strategic partner and key member of the executive team. This role goes beyond traditional administrative support—you will help streamline executive operations, manage cross-functional initiatives, and play a pivotal role in driving organizational efficiency. From high-level scheduling and communications to event planning and stakeholder coordination, your contributions will help maximize the CEO’s impact and the organization’s success.

How You Will Do It

Project Management & Strategic Support

• Serve as a trusted partner to the CEO, proactively identifying priorities and opportunities for improved efficiency.

• Monitor progress on key initiatives, manage dashboards, and generate reports that support executive decision-making.

• Create high-quality presentations, memos, and strategic documents while handling confidential information with discretion.

• Oversee core administrative functions including calendar management, budget tracking, expense reporting, and multi-departmental coordination.

• Lead or support cross-functional projects, ensuring alignment with strategic objectives and identifying barriers to success.

• Provide analytical support by gathering relevant data and presenting insights and recommendations.

Travel & Event Coordination

• Optimize the CEO’s schedule for efficiency and effectiveness.

• Coordinate complex domestic and international travel, ensuring seamless logistics.

• Plan and execute executive offsites, board meetings, and high-impact internal events.

Stakeholder & Relationship Management

• Act as a primary liaison between the CEO and both internal teams and external partners.

• Ensure clear communication and alignment across executive priorities.

• Represent the Office of the CEO in internal meetings when appropriate, helping to drive initiatives forward.

What We Look For

Required Qualifications:

• Bachelor’s degree with 3+ years of high-level executive support experience, or 10+ years of combined relevant education and experience.

• Strong business acumen and the ability to anticipate challenges and proactively deliver solutions.

• Proficiency with collaboration and productivity tools such as Microsoft 365, MS Teams, and Power BI.

• Excellent written and verbal communication skills, with the ability to collaborate and influence at all levels.

• Proven success in managing multiple priorities, stakeholders, and fast-paced deadlines.

• Highly organized with exceptional time management and attention to detail.

• Capable of leading and coordinating teams or initiatives without direct authority.

• Ability to handle confidential information with discretion and sound judgment.

• Willingness to travel occasionally for key events and meetings.

Preferred Qualifications:

• Prior experience supporting a CEO or senior executive in a company of similar size, scope, and complexity.