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Paralegal (Intellectual Property)

Palo Alto, CA
Full-Time | On-Site | National Law Firm

Our client, a dynamic and expanding national law firm with offices in Palo Alto, is seeking a skilled Intellectual Property Paralegal to support attorneys in their transactional IP practice. This role is ideal for a detail-oriented professional with extensive IP due diligence experience, as over 50% of the responsibilities center on due diligence across trademarks, patents, copyrights, and domain names.

Key Responsibilities:

• Conduct comprehensive IP due diligence, including trademarks, patents, copyrights, and domain names

• Record ownership transfers, security agreements, and releases with the USPTO and U.S. Copyright Office

• Prepare and file U.S. trademark applications, office action responses, statements of use, declarations of use/incontestability, and renewals

• Manage domestic and international trademark portfolios, including docketing and deadline tracking using CPI

• Conduct and summarize trademark clearance searches

• Research and prepare cost estimates for domestic and international filings and renewals

• Assist with TTAB proceedings and draft related documents

• Draft and file international applications (Madrid Protocol), responses to irregularities, designations, and renewals via WIPO

• Coordinate with foreign counsel on trademark filings, renewals, oppositions, and enforcement matters

• Handle state trademark applications, renewals, and ownership transfers

• Draft and file copyright applications, and manage related ownership and security agreements

• Monitor and summarize correspondence from USPTO, WIPO, TTAB, Copyright Office, and foreign associates

• Oversee legalization of documents and customs recordations

• Coordinate the intake and management of newly acquired trademark portfolios

• Maintain client portfolio status reports and ensure files are properly maintained in iManage and other internal systems

• Assist with special projects, including UDRP actions, demand letters, and adverse matters

Qualifications:

• Bachelor’s Degree required

• Paralegal certificate from an ABA-approved program required

• Minimum of 5 years of relevant IP paralegal experience preferred

• Strong analytical, organizational, and communication skills

• Ability to handle multiple priorities in a fast-paced, collaborative environment

• Proactive mindset with a high level of attention to detail

• Flexibility to work overtime as needed

• Ability to work both independently and with team members across multiple offices

Technical Skills:

• Proficiency with Microsoft Word and Excel required

• Experience with CPI (or equivalent docketing system), Westlaw, CompuMark/Saegis, and Orbit Intelligence preferred

This is an excellent opportunity to join a top-tier firm and contribute to high-impact IP matters in a collaborative and supportive environment.