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Inventory Specialist

Major Responsibilities

• Provide support for procurement and accounts payable functions, including vendor setup, purchase order creation, verification of purchased items, and maintaining invoice records.
• Collect pricing information for inventory items, create inventory labels, and organize parts in their respective bin locations.
• Receive deliveries, unpack boxes, and ensure contents match the packing slip. Date, stamp, and sign packing slips, and file purchase orders.
• Maintain inventory control by receiving and assigning locations for inventory, creating new part numbers, tracking materials/parts usage, and conducting cycle counts.
• Collaborate with the Administration Manager to address any inventory-related transactions, issues, or problems for monthly reporting.
• Manage and locate all inventory items for maintenance and E&I in Maximo.
• Set up and update inventory items in Maximo.
• Enter purchase requisitions in Maximo and process purchase orders for inventory items, goods, and services.
• Coordinate the unloading of large parts with site fork trucks.
• Resolve order/invoice discrepancies with vendors.
• Create receipts in Maximo for services purchase orders.
• Obtain information necessary for setting up and updating vendors.
• Remove obsolete parts from inventory and organize warehouse inventory.
• Plan, execute, and provide final reports for 1st trimester cycle counts and year-end physical inventory events.
• Coordinate with Maintenance Manager, vendors, and other plant personnel by attending morning meetings to stay informed of plant activities.
• Complete additional tasks as assigned by the Administrative Manager.

Education and Experience Requirements

• High School Diploma or equivalent
• Ability to understand procedures and instructions specific to the assigned area.
• 2 years of general office experience
• 1 year of warehouse experience
• Excellent verbal and written communication skills
• Intermediate MS Office skills
• Desire to take on additional responsibilities and ability to manage and prioritize multiple assignments while meeting deadlines