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Legal Support Associate

Our esteemed client is searching for a Legal Support Associate in Raleigh who will provide assistance to a team of attorneys within the Litigation practice group. This role involves performing a wide range of secretarial, administrative, and substantive legal tasks under the supervision and guidance of the attorneys.

Responsibilities:

• Utilize technological resources to maximize the efficiency and effectiveness of the attorney group.
• Identify the most optimal methods to complete tasks efficiently.
• Format, input, edit, retrieve, copy, print, and transmit text, data, and graphics to prepare documents using office software applications.
• Possess knowledge of legal procedures necessary for accurate document preparation and meeting filing or closing deadlines.
• Coordinate e-filings and filings in state and federal courts, if required.
• Handle incoming and outgoing mail, faxes, and scan documents.
• Ensure proper filing and organization of documents in the appropriate workspaces/folders in FileSite and paper files.
• Manage the daily calendars of all attorneys, including scheduling appointments, meetings, and travel arrangements.
• Maintain Outlook contacts for each attorney as needed.
• Assist with opening and closing files and conducting conflicts checks.
• Provide support to attorneys with timesheets and regular billing matters.
• Submit reimbursement requests for attorneys through ChromeRiver and for client costs through Accounts Payable.
• Build and maintain professional relationships with clients and court personnel, exercising discretion and judgment.
• Regular and punctual attendance is crucial, and flexibility for overtime may be required based on Litigation practice demands.

Qualifications and Required Skills:

• A minimum of 5 years of secretarial experience in a law firm environment is preferred, including experience with e-filing in federal or state courts.
• Strong proficiency in office software applications, such as Word, Excel, PowerPoint, Outlook, and PDF.
• Familiarity with legal practices, terminology, documents, and court procedures.
• Working knowledge of the firm's support tools.
• Effective communication and interpersonal skills in a business environment.
• Solution-oriented approach, flexibility in handling multiple priorities under pressure.
• Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
• Ability to coordinate work activities, prepare legal correspondence and documents, and maintain organized files and records.
• Proficiency in operating standard office equipment, including personal computers, copiers, multi-function printers, fax machines, and telephones.
• Completion of a high school diploma or GED is required. An associate degree, certificate, or relevant education is preferred. Significant prior experience may be considered in place of educational requirements.

Performance Evaluation:

The attorneys and Office Manager will assess the Legal Support Associate's performance based on the following criteria, among others:

• The ability to complete assigned responsibilities with both quality and quantity of work.
• Proficiency in utilizing software and technology tools, understanding of secretarial and office procedures, equipment, and legal terminology, with great attention to detail.
• Dependability and collaboration with attorneys, clients, and other support staff.
• Adherence to office policies and procedures.
• Professionalism, effective communication skills, and the ability to manage multiple priorities.

To Apply: If you are interested in being considered for an onsite interview with our client, we invite you to submit your resume and application today. All inquiries will be treated confidentially. Our client is an Equal Opportunity Employer.