New Orleans, LA

Legal Assistant

Our client, a highly reputable legal firm, is seeking a Legal Aide to join their team in New Orleans, LA on a full-time basis. In this role, you will provide comprehensive support to a group of attorneys, performing a variety of secretarial, administrative, and substantive legal tasks.

This position requires working onsite and offers a competitive compensation package and generous benefits.

Key Responsibilities:

  • Utilize technology resources to optimize the efficiency and effectiveness of the attorney group.
  • Format, edit, and prepare documents using various office software applications.
  • Possess knowledge of legal processes to accurately prepare client documents and meet filing deadlines.
  • Manage e-filings and state court filings, handle mail and scan documents.
  • Organize and file documents in appropriate workspaces/folders, both electronically and physically.
  • Maintain attorneys' daily calendars, schedule appointments, meetings, and travel arrangements.
  • Manage attorneys' Outlook contacts as needed.
  • Assist with file opening, file closure, and conflict checks.
  • Provide support with timesheets and billing matters.
  • Submit reimbursement requests for attorneys and clients.
  • Maintain professional and confidential relationships with clients.
  • Regular attendance is essential for this position.

Qualifications and Required Skills:

  • · High school diploma or equivalency required; Associate’s Degree, Business School certificate, or related education preferred. Relevant experience may be substituted for educational requirements.
  • · Preferred 3+ years of litigation secretarial experience in a law firm environment.
  • Proficiency in office software applications such as Word, Excel, PowerPoint, Outlook, and PDF.
  • Understanding of legal practices, terminology, documents, and court procedures.
  • Flexible and solutions-oriented with the ability to handle multiple priorities under pressure.
  • Excellent typing, spelling, grammar, proofreading, transcription, and clerical skills.
  • Ability to coordinate work activities, prepare legal correspondence and documents, and maintain files.
  • Proficient in operating standard office equipment.

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