iLocatum

Houston, TX

Legal Secretary (55330)

Job Opening: Legal Administrative Assistant

Location: Houston, TX

A well-established law firm located in Houston, TX is actively seeking an experienced Legal Secretary/Legal Assistant to join their team on a permanent, direct hire basis.

Requirements:

  • Minimum of 3 years of proven experience as a Legal Assistant or Legal Secretary within a legal department or law firm environment.
  • Proficient in the use of Microsoft Word, Excel, Outlook, Adobe Acrobat, and various document management systems.
  • Strong organizational skills and the ability to effectively manage multiple tasks simultaneously.

Responsibilities:

  • Efficiently handle incoming calls and promptly deliver messages in a professional and timely manner.
  • Provide comprehensive support to multiple assigned attorneys.
  • Maintain and update internal documents using NetDocs.
  • Prepare and track packages/mail using Certified Mail Return Receipts.
  • Maintain accurate and up-to-date calendars, ensuring deadlines are met.
  • Arrange and set up conference rooms for meetings.
  • Schedule and coordinate Zoom meetings.
  • Proactively communicate with attorneys regarding important assignment deadlines.
  • Perform electronic filing in both state and federal courts.
  • Coordinate travel arrangements and prepare expense reports for attorneys.
  • Accurately input time for attorneys.
  • Compile and organize binders for depositions and hearings.
  • Manage client files, including opening, closing, and retrieval.

Benefits:

We offer a comprehensive benefits package, including:

  • Medical and dental insurance
  • Health Savings Account (HSA)
  • 401K retirement plan
  • Paid parking
  • Vacation and paid time off
  • Disability insurance
  • Wellness program
  • Gym membership
  • Flexible spending account (FSA)
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