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Our client, a prominent law firm in Austin, Texas, is seeking a highly skilled Litigation Legal Assistant to join their dynamic team.

Job Summary:

This role entails providing comprehensive secretarial support to a team of five or more attorneys. The successful candidate will offer administrative, secretarial, and document processing services across various practice areas.

Responsibilities:

• Prepare and process legal documents for assigned attorneys, including correspondence, memoranda, pleadings, and more
• Manage incoming phone calls, take messages, and communicate with clients, opposing counsel, courts, and associates
• Maintain organized paper and electronic filing systems and ensure documents are properly organized
• Handle various administrative tasks such as time entry, drafting engagement letters, making travel arrangements, and processing expenses
• Update case information, perform legal document research, and manage document deliveries
• Track final executed documentation and maintain attorney calendars

Skills & Competencies:

• Demonstrated knowledge of relevant laws, legal codes, court procedures, and agency rules (e.g., state and federal court filing)
• Proficiency in handling administrative duties such as time entry, travel arrangements, and invoice processing
• Strong attention to detail, exceptional organizational skills, and effective time management abilities
• Excellent interpersonal and communication skills with a proven ability to collaborate within a team
• Manual dexterity for operating tools, handling objects, and entering data into a computer
• Physical capability for lifting files, opening filing cabinets, and standing or bending when necessary
• Capacity to work well under pressure and meet strict deadlines
• Occasional walking within the office premises and prolonged periods of sitting

Qualifications & Experience:

• Preferred Bachelor’s Degree or equivalent experience
• Minimum of two years' experience as a legal secretary in a law firm or professional organization
• Proficiency in Windows-based software, Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), and document management systems
• Exceptional computer skills with an aptitude for quickly learning new software applications
• Flexibility to work overtime when required