Manager of Finance & Administration

Location: Franklin, OH
Company is a leading manufacturer of vertical lift modules (VLM) and automated storage and retrieval systems, with manufacturing plants located in Dayton, OH and Lewiston, ME, as well as various remote locations across the US. Our corporate global headquarters is based in Italy, with multiple locations around the world. Our ultimate goal is to create an exceptional workplace where talented employees can grow and develop, and to build innovative products through a highly skilled and engaged workforce.
Scope of Job:
The Financial and Administrative Manager is responsible for proactively supporting the company's financial contractual and auditing processes, working closely with Sales, Service, Directors, Managers, and Supervisors. This involves collaborating with various stakeholders to collect, monitor, and analyze sales, insurance, and governmental contracts, with a focus on the financial aspect of the business. Additionally, educating and coaching peers on timely and accurate input of sales data and information is a key component of the role.
Key Responsibilities include:
• Developing and maintaining external relationships with government regulatory agencies, insurance carriers, The Joint Commission (TJC), and other key stakeholders.
• Coordinating the Accounting Department, including Accounts Receivable, Accounts Payable, and Credit Management.
• Managing the processing and completion of Federal, State, and Local filings, reports, and taxes.
• Collaborating with the Controller to ensure timely and accurate financial information and related documents, particularly during monthly closing and BG/FC.
• Leading the planning and review of audit procedures and managing the financial statement audit.
• Working with the Controller to manage cash flow and forecasting.
• Demonstrating a comprehensive understanding of accounting, reporting systems, GAAP, and regulatory requirements.
• Assessing and calculating risks associated with sales contracts, including insurance and governmental financial activities.
Other responsibilities include:
• Maintaining compliance with local state requirements such as filing annual reports, sales tax, and employee withholding.
• Handling various contracts, such as leases, NDA's, customer agreements, vendor agreements, and government contracts, in coordination with HQ and local consultants.
• Collaborating with other departments on a daily basis to ensure cross-functional alignment.
• Addressing other legal occurrences and concerns as directed.
• Managing filings for water treatment in the Lewiston facility.
• Performing bookkeeping duties as needed.
• Working with Safety/HR on workers' compensation matters.
Qualifications and Skills:
• Minimum of 5 years of experience as an Accounting Manager in a structured company, with a strong background in monthly closing, BG, FC, and coordinating auditors.
• Education: Bachelor's Degree in Accounting. An MBA is preferred, but not required.
• Demonstrated ability to design and implement best practices in financial agreements, contracts, and financial operations management.
• Proven soft skills, including negotiation, communication (internal/external), and sales brokering abilities (when required).
• Strong analytical thinking and problem-solving skills.
• Meticulous attention to detail, superb organizational skills, and the ability to work under pressure and meet tight deadlines.
• Capability to work independently and as part of a team.
• Effective interpersonal skills and creative problem-solving abilities, including conflict and ethical management.
• Excellent written and oral communication skills.
• Proficiency in accounting software, Microsoft 365, Excel, spreadsheet management, and financial analysis.
• Experience with SAP is a plus.
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