iLocatum

Boston, MA

Project Manager / Senior Project Manager

Senior Project Manager / Project Manager

Job Summary

The Senior Project Manager (Sr. PM) or Project Manager (PM) is responsible for effectively managing and delivering assigned projects, with a strong focus on scope, schedule, and budget. This role provides leadership to the project team, working closely with the Design Leader and Document Team Leader to achieve project goals. Regular communication with the Managing Director is essential for decision-making purposes.

The Senior Project Manager role requires more experience and larger project responsibilities.

Key Responsibilities

Senior Project Manager (10+ years experience):

  • Preferred but not required to have licensure.
  • Coordinate all project activities to ensure efficient execution, develop strategic plans, and serve as the primary client contact.
  • Estimate project scope and oversee less experienced project managers.
  • Manage complex projects of significant magnitude.
  • Proactively manage client budgets, schedules, programs, communication, and documentation.
  • Estimate fees, define scope of work, and prepare proposals and contracts for the most challenging projects.
  • Provide oversight and support for less experienced project managers.
  • Take on the role of team leader in the absence of the manager.

Project Manager (8+ years experience):

  • Preferred but not required to have licensure.
  • Manage multiple small to medium-sized projects, coordinating all aspects and estimating scope of work.
  • Take full responsibility for managing various projects to completion, ensuring client satisfaction.
  • Create strategic plans to ensure project success.
  • Act as the main contact for clients, handling schedules, budgets, and scope of work.
  • Proactively manage client budgets, schedules, programs, communication, and documentation.
  • Estimate fees, define scope of work, and prepare proposals and contracts.

Duties and Responsibilities

Project Definition:

  • Collaborate with team leads to define the project.
  • Work with the Project Information Coordinator (PIC) to establish project budget, scope, and schedule.
  • Compile and organize project information in the Project Journal.
  • Complete the Client Agreement.

Project Planning:

  • Create a comprehensive project schedule/plan with established processes, schedules, and deliverables.
  • Identify the necessary resources and staffing for each phase or task, including duration.
  • Develop a baseline Project Journal that includes schedule, staffing, and projections.
  • Complete consultant agreements.

Project Execution:

  • Provide daily project leadership and mentoring.
  • Conduct project initiation meetings.
  • Maintain regular project communication through team discussions/meetings and documentation.
  • Serve as the primary point of contact between the client and the Project Team.
  • Support the leadership roles of the Design Leader and Document Team Leader to align design and documentation efforts with the project plan.
  • Ensure all project team members understand their roles and responsibilities.
  • Maintain the project plan, including hours budgeted and resource needs. Communicate adjustments and staffing needs to the Managing Director.
  • Manage consultant performance and adherence to agreements.
  • Periodically review project documents and incorporate quality assurance processes.
  • Remain an active team leader and contributor throughout the construction contract administration phase.

Financial Responsibilities:

  • Ensure monthly invoicing matches the work performed.
  • Monitor project costs to ensure alignment with financial targets.
  • Communicate any deviations between planned and actual hours to the team promptly.
  • Track, document, and invoice for additional services.
  • Provide monthly updates on billing projections, accounts receivable, schedule, and project performance.
  • Implement corrective plans when performance deviates from expectations.
  • Address late payments and involve the PIC when chronic payment issues arise.

Project Summarizing:

  • Compile and distribute required project closeout data.
  • Complete and update project data for future marketing purposes.
  • Conduct lessons learned sessions with clients and internally. Review findings with the Project Team and Managing Director. Summarize results in the Project Journal.
  • File a copy of the completed Project Journal in the designated folder.

General:

  • Prepare and present monthly reports on project progress and performance.
  • Monitor potential projects and exchange information with Market Sector Leaders.
  • Cultivate existing clients and seek new leads to generate new business opportunities.
  • Participate in proposal and interview processes with potential clients to secure new projects.
  • Provide expert knowledge of building types and management approaches for new business development opportunities.
  • Attend meetings with building committees, clients, and regulatory agencies as required.
  • Maintain accurate and complete notes, minutes, and project reports. Distribute to relevant project team members as needed.
  • Submit required documentation to local, state, and federal agencies. Coordinate with building inspectors and fire marshals.
  • Take on special projects and duties as assigned.

Additional Responsibilities for Senior Project Manager:

  • Demonstrate the ability to manage complex and multi-phased projects.
  • May serve as the Project Director, overseeing other Project Managers, or as the Principal In Charge (PIC) if a principal.
  • Maintain regular communication with the PM on assigned projects to familiarize oneself with the project and assume basic PM roles and responsibilities when needed. Perform PIC role as outlined in the Project Leadership Document.
  • Maintain ongoing communication with the client to monitor expectations and assess project team performance.

Job Requirements and Qualifications

Education and Experience:

  • Bachelor's Degree in Architecture or a construction-related field is preferred.
  • Prior experience in project management, preferably in the construction or architectural field.
  • Experience in a supervisory management role.
  • PM: 8+ years of experience.
  • Sr. PM: 10+ years of experience, with at least 5 years as a PM.

Training Requirements (Licenses, Programs, or Certificates):

  • Professional Registration is preferred.
  • Advanced Computer and Information Management Skills (Excel, MS Project, Vision, or similar project management programs).
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